Receptionist

Summary

Responsible for handling front office reception and administration duties, including greeting guests and offering them a beverage, answering phones, handling company inquiries, and sorting and distributing mail. Prepare taxes as need. Handle mail also schedule meetings and travel for executives.

Primary Responsibilities

Answer phones and operate PBX system.
Route calls to specific people.
Answer inquiries about company.
Greet visitors warmly and make sure they are comfortable.
Call persons waiting for visitor and book them a desk.
Schedule appointments.
Make coffee and set out refreshments.
Ensure reception area is tidy.
Coordinate mail flow in and out of office.
Coordinate office activities.
Handle phone calls from preparers that are calling in sick.
Hand out sign in forms to customers.
Arrange appointments.
Cash out people when necessary.
Give visitors badges and direct them to where they can sign in.
Send email and faxes.
Perform basic bookkeeping, filing, and clerical duties.
Take and relay messages.
Update appointment calendars.
Schedule follow-up appointments

Having a cheery personality is an added valued. A smiling face is really important to our organization. Expected to be incredibly organized and friendly, this role is so much more than picking up the phones.

Receptionists need to have an ear to the ground and be aware of everything that’s going in the company, from knowing which important meetings will be taking place to co-coordinating preparer’s appointments. You'll also often be the first person that employees and potential clients see, so you're always representing the company.

This position is full time Monday - Friday and some weekends.